Pips is a focus timer made by AllTooDev Limited. This notice explains what happens to information when you use it.
The short version: we don't collect any. Pips has no account, no adverts, no analytics and no tracking, and there is no server of ours for it to talk to. What you put into Pips stays on your devices, and in your own iCloud if you sync. The few things that do reach us (sales reports from the app stores, crash reports you have agreed to share, and emails you send us) are covered under "What reaches us" below.
Who we are
AllTooDev Limited is a company registered in England and Wales (company number [company number]), with its registered office at [registered office address]. We make and sell Pips, and we are the controller of the information described under "What reaches us". For anything in this notice, email us at [support email].
What Pips keeps on your device
Pips stores what you create in it: your plans, labels, goals, colour themes and settings, and the log of your focus blocks and breaks, including any notes you add. It also keeps the state of the running timer, so that widgets, the Lock Screen and the Mac menu bar can show it.
Pips keeps all of this on your device. It is never sent to us, and we have no way to see it.
Sync on iPhone, iPad and Mac
On Apple devices, Pips can keep your data the same on all your devices through your own iCloud account. It is stored in your private iCloud storage, which Apple runs under Apple's privacy policy. We can't read it. Sync is on when you're signed in to iCloud, and you can turn it off in Pips under Settings > iCloud sync.
Android backup
On Android, Pips has no permission to use the internet, so it can't send anything anywhere. If you have Android's own backup switched on, it includes Pips's data (apart from the running timer), so your log and settings come back when you set up a new phone or reinstall Pips. Google stores that backup in your Google account under Google's privacy policy. We can't see it.
Files you export
You can export your log as a CSV file or save a full backup file. Pips saves these where you choose, and what happens to them after that is up to you. They contain your log, notes included, so bear that in mind before sending one to anyone.
What Pips uses on your device
Pips asks for some permissions so that it can work away from the app. None of them sends anything to us.
Notifications, to tell you when a block or break ends, and when you reach a goal.
Alarms (iPhone and iPad), only if you choose the Alarm alert style for a plan, so the end of a phase can sound through Silent mode and Focus.
Live Activities (iPhone), to show the countdown on the Lock Screen and in the Dynamic Island.
Focus filters (iPhone, iPad and Mac). If you link a Focus to a plan, your device tells Pips when that Focus turns on or off. Pips only hears about the Focuses you link to it.
Siri and Shortcuts. Apple handles what you say to Siri. Pips only receives the action, such as "start" or "pause".
Keyboard shortcuts (Mac). Pips is told when you press one of the shortcuts you set up in Pips, and nothing else. It can't see what you type.
Exact alarms (Android), so that alerts arrive on time when Pips is closed.
Do Not Disturb access (Android), only if you turn on Do Not Disturb while you focus. Pips turns Do Not Disturb on when a block starts and puts it back as it was when the block ends.
Running after a restart (Android), so that alerts are set up again when your phone restarts.
What reaches us
Sales reports from the app stores
You buy Pips from the App Store or Google Play, and they take the payment. Apple and Google send us sales reports so that we can keep accounts and pay tax. Apple's reports don't identify you. Google's show the country of each sale and, for some sales, a postcode, and Google lets us look up an order by its number so that we can refund it. Neither store gives us your payment details.
We keep these records because UK company and tax law requires us to.
Statistics and crash reports
Apple and Google give app developers anonymous figures, such as the number of downloads, and crash reports from people who have chosen to share diagnostics with app developers in their device settings. These don't tell us who you are. We use them only to find and fix problems in Pips. You can stop sharing in your device's privacy settings (on iPhone and iPad: Settings > Privacy & Security > Analytics & Improvements). If any of this counted as personal data, we would rely on our legitimate interest in keeping Pips working properly.
Emails you send us
If you email us, we receive your email address, your name if you give it, and whatever you write. We use it only to reply and to sort out what you've asked about. We rely on our legitimate interest in answering you or, if it's about your purchase, on our contract with you. Our email provider stores our mail for us. Where that means storing it outside the UK, it is protected by the safeguards UK data protection law requires.
How long we keep it
Sales records: six years from the end of the financial year they belong to, as UK tax law requires.
Emails: two years after our last message to each other, unless we need them for longer to deal with a legal claim.
Statistics and crash reports: Apple and Google decide how long these stay available to us.
Who we share it with
We don't sell anything about you or share it for advertising, and Pips contains no advertising, analytics or tracking code from anyone else. The only others who might see the information described above are our accountants and HMRC, for our tax affairs, and anyone the law requires us to give it to.
Children
Pips is suitable for all ages. It collects nothing from anyone, children included. If a child emails us, we use the email only to reply.
Your rights
UK data protection law gives you rights over personal data we hold about you. You can ask us for a copy of it, ask us to correct or delete it, ask us to limit how we use it, or object to our using it. Email us to do any of these, and we'll reply within one month.
The data Pips keeps on your devices is already in your hands: deleting Pips deletes it from that device. To remove what Pips has synced to iCloud, delete it in your iCloud storage settings. To remove an Android backup, delete it in your Google account's backup settings.
If you're unhappy with how we've handled your data, please tell us first so that we can put it right. You also have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk/make-a-complaintor on 0303 123 1113.
Changes to this notice
If we change how Pips handles information, we'll update this notice and the date at the top. If Pips were ever to start collecting something, we would tell you in the app before it did.